Managed Print Services

What is Managed Print?

If you are new to the concept, Managed Print simply means managing your organisations printing, to give you the lowest cost per copy possible, while automating your supplies, reducing your wastage and maintaining your fleet of equipment to the highest standard.

As part of a Managed Print Service, we can also introduce clever software to monitor, educate or even restrict certain types of printing.

A managed solution can also offer higher security for your confidential documents, give you the ability to become more mobile with your printing, and can even greatly reduce your organisations carbon footprint.

Temple Knight have a highly trained managed print specialist team who can help you assess your current fleet, advise on key changes and then implement a bespoke managed solution for your organisation.

But don’t take our word for it, check out the video and case study that was written about Temple Knight by Utax in 2016. The study shows how we took a household name business with over 70 assorted devices, with an average colour cost per copy of 10.94 pence, and then reduced them down to 44 devices with a significantly lower cost per copy. The results, “In the first two months alone 18% less physical printing took place and nearly £10K was saved. Colour output has been reduced from 63% towards 50%”

Temple Knight Managed Print Services

Monitor, manage and optimise your total print output regardless of manufacturer.

Identify low consumables and automatically replenish your stocks.

Provide greater document security.

Greatly reduce your paper and toner wastage.

Train your users to printer smarter, with real time cost analysis.

Reduce your organisations carbon footprint.

Route large jobs to high volume printer with mobile printing.

Track and analyse your users printing, with customisable report.

Introduce a pin or card release system that can be tracked and cost monitored.

Reduce your organisations overall printing costs.

Utax 5006ci - Finisher - Colour Laser Multifunctional Printer

Document security

If security is key to your organisation, a managed print solution could be what you need for your printing fleet. We can offer different levels of security as part of an MPS, including pin code clearance and swipe ID cards that will only release your documents when you are at the printer. Software can even be used to block printing at certain times, which would allow you to disable printing outside of your usual office hours. To find out more about document security, please call 0800 142 2737 or click here to email us.

Printing that follows you

Sometimes referred to as follow me print, is a great feature that we can introduce through an MPS to allow you print your documents at any printer within your building connected to the mobile print system, regardless if they are even on the same floor. Simply go up to any printer and enter your pin or swipe your card to release your print job. This is a great feature if your usual printer is busy, not available, or even if you are in a different department and want to use their printer. It also allows you to route large print jobs to high volume printers for a faster printing speed. For more information on how mobile printing could benefit your organisation, please call 0800 142 2737 or click here to email us.

Environmental impact

A managed print solution can greatly reduce your environmental impact and carbon footprint, by controlling how you print and cutting down on your paper and toner wastage. Intelligent software can be customised with countless rules to ensure your users print double sided where possible, or only print in black and white to cut down on your colour toner use etc. It can also be set to delete jobs that have been duplicated in error, or delete them if they have not been claimed by the user within a set amount of time. For more information on how a Managed Print Solution could reduce your environmental impact, please call 01800 142 2737 or click here to email us.

Cost saving

A Managed Print Solution can considerably cut down your organisations printing costs. Weather its by standardising your fleet with lower cost per copy equipment, or using our software solutions to control your wastage, we can genuinely save your business money. Over the years we have helped many of our customers reduce their printing costs, saving them literally thousands of pounds in toner and paper. For more information on how we could help your business save money with an MPS, please call 0800 142 2737 or click here to email us.

Automated supplies

As part of a Managed Print Solution, we install our Capture IT software onto your PC or server to monitor your supplies. This is then regally monitored by our Service team who will dispatch toners, waste toners or even imaging units when they are required. This system takes the hassle of ordering supplies away from you, while giving you peace of mind knowing that your printing suppliers are always being monitored. This system also ensures that you don’t end up with stock piles of supplies all over your office. For more information on how automating your supplies could help your business, please call 0800 142 2737 or click here to email us.


Software and inbuilt apps have become a big part of Managed Print Solutions and can genuinely help you to manage and reduce your printing costs. There are lots of software and app options available including PaperCut, Capture IT and various manufacturer apps.

PaperCut will allow you to fully control what and how you print. Set rules to control colour printing, enforce double sided printing and automatically delete jobs if users forget to collect them. PaperCut will save your business money, while keeping your company green which is a key focus for many organisations now.

Capture IT is a monitoring program that reports back to our Service team. This software monitors meter counts, consumable levels and any problems your equipment might be experiencing, so that our team can react to issues before you even know about them. It also allows us to monitor your printing infrastructure to ensure that you are using the right equipment for your organisation, and that you are getting the best out of it. Capture IT ensures downtime is kept to a minimal, all billing is accurate and any issues are resolved quickly.

For more information about PaperCut or Capture IT call us on 0800 142 2737

Mobile printing

Wirelessly printing from a smart phone or tablet is a great feature that allows you to print emails, documents or even pictures when you’re on the move. All of the major manufacturers that we supply provide free apps with lots of easy to use printing options, and some even have the ability to scan documents. This is a great tool when used in conjunction with a Managed Print Solution, and offers even more flexibility for your users. For more information on mobile printing, please call 0800 142 2737 or click here to email us.

Print Audits

A print audit is a great way for us monitor your current requirements, and then advise you on the best way to achieve this at a lower cost. Using our remote software, we can take a snapshot of you fleet to see key information like the equipment make, model and current meter readings. We then do the same again at a later date and compare the results. Using this data, we can analyse your current printing structure and estimate your printing over a month, quarter or even a year. We can then advise you if you are using the correct equipment, or if it would be more cost effective for you to upgrade your fleet to equipment with a lower cost per copy. At this point we can also advise you if a software solution would be beneficial for your organisation. For more information on print audits, please call 0800 142 2737 or click here to email us.

For more information about a Managed Print Service and how it could help your organisation, please click on the expanding links below or:

Speak to us now on: 0800 142 2737
Email us at:
Or talk to us via livechat below.